Office Manager

Waracle is looking for an Office Manager to join our world-class digital technology consultancy. We are home to a diverse, smart, curious, and ambitious community of specialists in technology-driven transformation. We help our clients innovate and create intelligent digital products, thriving on complex challenges to deliver business-critical IT projects.

As our Office Manager, you aren’t just maintaining a space—you are the primary driver of our connection-led culture. You are a solid performer who operates with high autonomy, ensuring our physical environments are a competitive advantage for talent retention and client impressions. You move beyond following procedures to defining them, ensuring that as Waracle scales, our community remains consistent, safe, and high-energy.

This is a Glasgow-based role with regular travel to our other sites to ensure a consistent, vibrant experience for all our teams.

Key Aspects of the Role

• Strategic Experience & Cultural Leadership: You will act as the face of our Glasgow hub and the "Brand Guardian" for our physical spaces, ensuring every team member feels part of the Waracle community from day one.

• Community Connection: Working closely with our Communications and Engagement Manager, you’ll lead the logistics for meet-ups and celebrations, owning the physical setup and high-energy atmosphere of our "Last Thursday" events.

• Operational Excellence: You’ll oversee the maintenance ecosystem, managing relationships with landlords and vendors while negotiating contracts to ensure quality and value.

• Office Optimisation: You will use data and feedback to suggest layout changes that improve collaboration, moving beyond "fixing things" to strategically evolving how we work.

• Project Leadership: Act as the lead for office transitions, moves, or refurbs, managing everything from space planning to change management.

• Governance & Safety: You will own the security protocols and health and safety management, ensuring all audits and risk assessments are legally compliant and up to date.

What You’ll Bring

• A Champion Mindset: You are naturally professional, outgoing, and inclusive. You love building community and making people feel welcome.

• Independence: You are a proactive problem-solver who "sees around corners" to prevent issues before they arise.

• Collaborative Influence: You have the confidence to influence team decisions and hold vendors accountable to high standards.

• Technical Knowledge: A strong understanding of Facilities Management (FM) best practices, health and safety legislation, and workplace design trends.

• Tech Savvy: Proficiency in Slack, G-Suite, and procurement tools, with a curiosity to learn new workplace management software.

The Recruitment Process

1. Initial Chat: You’ll have a call with your dedicated Talent Acquisition Partner to talk about Waracle, your career goals, and the "important stuff" like salary and benefits.

2. Two-Stage Interview: You’ll be invited to showcase your skills and find out more about the role.

3. Supportive Onboarding: Your Talent Partner will guide you through the whole process right up to your first day.

Our Benefits

We believe in supporting our team, inside and outside of work:

• Rest & Recharge: 35 days of holiday (27 days annual leave plus 8 bank holidays).

• Financial Security: Company-matched 5% pension and Death in Service benefit (2x salary).

• Health & Wellness: Medicash Health Cash Plan, Employee Assistance Programme, and Group Sickness Cover.

• Flexible Support: A home office setup budget to ensure you are comfortable.

• Growth: Access to Udemy Business and a dedicated L&D budget.

• Family First: Enhanced parental leave policies, including support for fertility journeys.

• Community: Regular fun meet-ups, monthly office lunch on us, and the "Spirit of Waracle" initiative for local charitable causes.

Waracle is an equal opportunities employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.